When you work as a leader in the office, even then it seems complicated for you to manage your time, but what if you are managing your team remotely? Managing your team remotely means that you need to boost your time management skills or it can result in making it almost impossible for you to manage your team members.
What makes it more difficult to be a remote leader is that you need to put in extra effort to remain connected with your team. The reason being is that you will not be able to stop by someone’s desk and make quick contact.
Along with managing your team, you also have to have your work done on time. There may be employees who would not understand whether you are working or not. While you work in the office, your team members can see that you are working as you would have meetings, have conversations with clients, or some other activities. But on the other hand, when you are working remotely, employees may think that you are enjoying your time doing something else as you are not visible to them.
Therefore, what you need to do is to improve your time management to lead your team more effectively. Here are the best methods that can help you to boost your time management:
1: Prioritize Your Work
The first thing that you should do before starting your day is to create a list of tasks that need your immediate attention. Tasks that are not important can consume a lot of your valuable time and it is also true that we usually want to do these as they can be easier to do.
But, what is important for your better productivity is to focus on recognizing the urgent tasks that are required to be finished on that day. Once you prioritize your work, then you know where you need to put your energy and will be able to get things done in an order that works best for you as well as your schedule.
2: Use Online Tools
You can use online tools such as ProofHub, Trello, Wrike, or ClickUp. These tools have a lot of options and you can choose the best one that perfectly fits your workflow. Using one of these online tools, you will be in full control as you can easily manage your team by having a bird’s eye view of all the projects as well as tasks.
3: Stop Procrastinating
Procrastination can be a real problem if you are leading a team as it can have a negative impact on your productivity as well as your team. Moreover, it will cause you to lose your essential time as well as energy.
It can be very hard to avoid procrastination and we always procrastinate if we feel bored or overwhelmed. So, what do you need to do to overcome this problem? Well, try to create your schedule in smaller as well as fun activities throughout the day and split the more complex tasks. This can help you in staying on the right track.
4: Make Contact with Your Employees More Often
As mentioned above, working remotely makes you invisible to your employees, therefore making them think that you are not paying attention to the work. In order to solve this problem, you should always use a camera, whether it is a one-on-one meeting or a group meeting.
It is important that you create contact with them more often. This would make them aware that you are paying attention to projects and tasks; therefore, they would take their work more seriously.
Being a remote leader means that you should create a support system as well for your employees, and also to hold them accountable. You need to also create trust among your employees, communicate with them more often, maintain transparency, and also make sure of a supportive working environment to lead your team more effectively.
All of these strategies can help you save a lot of time as you make yourself available during the working hours, therefore helping projects and tasks to be completed on time.
5: Learn to Say ‘No’
If you want to impress everyone around you, then it might be tough for you to say no to opportunities as well as assignments. But you need to remember that this could result in emotional, physical as well as mental exhaustion.
You should know your role, what you want to accomplish, and what is necessary outside of work before accepting any new responsibility. The first step to getting a solid handle on time management is to eliminate the excess and this can also be very difficult as it demands us to have, hold as well as communicate our limitations. What’s more, is that you can also ask for space before you say “yes” or “no” to any request.
There is also a possibility that your team members can imitate this sort of self-discipline as well. This can be actually great if they do imitate it as this would suggest that they are able to notice how useful it can be to say no, therefore making them proficient at prioritizing their tasks as well.
Once you clearly know what’s on your plate, you will be capable of focusing better and getting more done in less time. If you want to improve your time management as a remote manager, then prioritizing your work, utilizing online tools, overcoming procrastination, making contact with your employees regularly, and last but not least, saying ‘no’ can definitely work best for you.
By using above mentioned strategies, you will never feel like you have a very limited time. You will be able to handle the time you are given to live, work, and manage your team effectively — and it does not matter if you are leading your team remotely.