COVID-19: How to Get The Most Out of Remote Working

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The last few weeks have witnessed a dramatic turn of events due to the global epidemic — Coronavirus or COVID-19, as it is infamously known. Millions of people across the globe are now confined to their homes as this scary, life-threatening virus continues to consume thousands of lives daily, in different parts of the world.

Businesses of every type and size have been forced to change their work strategies as millions of employers and employees are confined to their residential spaces for an indefinite period of time. As countries battle to prevent the spread of the Coronavirus, the trend of working from home is experiencing a major boost.

Being a Chief Marketing Officer at ProofHub, I can relate to some serious challenges faced by a large number of marketing managers as well as team members when working from home. It’s not as easy as sitting at home, working on your laptop, and sipping a cup of hot coffee!

To begin with, I will highlight some challenges faced by employers in a situation where remote working has become the need of the hour. I have done a lot of research on this and shortlisted the major hurdles that arise when teams have to work for an extended period outside the formal office.

Remote Working — Major Hurdles For Employers and Employees

  1. Communication
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Clear, quick communication among the team members is a prerequisite for the success of any project, no matter how small or big it is. When working remotely, varying schedules and distance can seriously disrupt workflow and team collaboration. There is no fast feedback loop, white-boarding, and in-person meetings at the drop of the hat.

Team managers need to understand the existing communication gaps and find out thoughtful solutions to overcome this hurdle.

Whether one-on-one or group discussions, communicate easily and promptly with your team members and clients via ProofHub. Sign up for a free trial!

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Working with a remote team offers flexibility and the potential for increased productivity. However, managing workers across several time zones is one of the most difficult challenges for the managers. When there’s a significant difference in time zones, coordinating work time can be taxing.

On the other hand, if all your employees are in the same region, it gets easier to set clarity regarding working hours and break timings. Additionally, it gets difficult to know if your team is even working or not. For better remote team management, I recommend investing in a powerful, all in one project management software to bring every member of the team on the same page.

3. Tracking Remote Team’s Performance

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As a marketing manager, I know how challenging it can be to manage and track the performance of a remote team whose members are dispersed across various geographical regions. You want to ensure all your employees accomplish assigned tasks on time, with efficiency and quality that matches your company’s high standards.

When working afar, it’s really difficult to understand how serious employees are with regards to performance. As a team manager, it becomes your foremost priority that all remote members are using their time efficiently. If you’ve got the right tool, you can eliminate time wastage from the project process.

Track the time spent on tasks by using ProofHub. Sign up now!

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Distraction is probably the most common issue that is being faced by a large number of remote workers. This is the reason why so many employees prefer to work in an office, and I am no exception! Many times, I have found myself in a situation where I have found it hard to concentrate on my work due to various reasons like washing and cooking, attending guests, cleaning my home, taking care of kids, pets, etc. The list of domestic chores can go on and on.

That’s why it’s crucial to have a dedicated space at home from where you can work peacefully, away from distractions of any type.

The four challenges above top my list of various concerns related to remote working. However, I believe that every problem can be solved by making well-researched, timely decisions. Let’s move onto the next part where we will read about how to get the most out of remote working. Read on to know more about it.

Effective Tips To Get The Most Out of Remote Working

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1. Set Expectations — Whether you are choosing remote working for convenience, or to prevent the spread of a deadly epidemic like COVID-19, it always helps to set clear expectations regarding how to get assigned tasks done. Working outside the office usually means that employees will have greater flexibility in their working hours.

If you want your team members to adhere to the standard working hours of your office, make your expectations known to them. At the same time, don’t be rigid to them. Offer them some leverage too. Many of your employees might be having kids and pets at home. Accept that interruptions will be there, and give people time to care for their near and dear ones.

2. Clear, Prompt Communication — Communication is undoubtedly the key to success in any professional role, but when it comes to remote work it becomes all the more significant. Unlike a regular office job where you are just a few desks away from your coworkers or managers, it’s your responsibility to stay connected with your team daily.

You can use a chat feature on an all in one project management software like ProofHub to update daily tasks, ask questions or resolve queries of your team members. Also, you can schedule meetings on video calls for one on one or group discussions.

3. Invest In Reliable Tech — Working remotely means you are mainly dependent on your PC/laptop and a stable internet connection to get the job done for you on time. Make sure your computer is working smoothly and if there are any problems, get them resolved to avoid unnecessary delays and disruptions in work. You also need to have a speedy and consistent internet connection.

There’s more to remote working than a computer and internet connection. Using the right tools can go a long way in ensuring good team collaboration, effective communication, tracking the project’s progress and timely delivery. Asana, Basecamp, Trello, ProofHub, and Teamwork are some top-rated project management tools you can choose from. ProofHub has all powerful tools in one centralized location that gives it an upper hand over other project management systems.

4. Stick to Your Schedule: It’s very easy to feel relaxed and pace your work according to your convenience. After all, work from home gives you the flexibility that you rarely get in an office environment. However, being flexible doesn’t mean taking your schedule out for a walk!

You might have more freedom but added responsibility too. Prioritizing tasks and organizing workflow should be your priority. Avoid distractions, develop self-discipline, stay in touch with your team and superiors, and focus on delivering the assigned tasks on time.

Conclusion

As the pandemic of COVID-19 causes an increasing number of countries to declare lockdown and confine their citizens to their residential spaces, the concept of remote working has assumed greater importance in the last couple of weeks or so.

Businesses face a challenging situation where they have to make sure their productivity and profit margins do not hit an all-time low. Remote working is proving to be a productive alternative to traditional office environments.

The most important thing for businesses and their employees to remember while working remotely is that good collaboration is the need of the hour. Using the right project management system with built-in tools can help to save time, money, and resources while bringing all team members and clients on the same page.

ProofHub is a highly effective project management software that is being trusted by thousands of businesses around the globe for easy planning, collaboration, organization, and timely delivery of projects of any size and scale.

ProofHub is a responsible business that is committed to serving mankind in the time of distress caused by global pandemic-COVID-19. Keeping in line with its ethical values, ProofHub is now available free of cost to schools for the rest of 2020. Sign up for ProofHub and email to customer support (support@proofhub.com) to get started!

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Written by

Chief Marketing Officer@ProofHub. Featured writer on LinkedIn. Contributor at Elearning Industry, Dzone, Your Story and Business.com.

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