Effective Ways You May Not Know to Lead a Hybrid Team

Vartika Kashyap
5 min readMar 8, 2022


Covid-19 has impacted organizations in many ways, like forcing them to restructure their business and making their employees work remotely. It is also true that even in the post-pandemic era, there will be a lot of companies that will go with a hybrid approach where the workers can work partly from home and partly from the office, thus bringing challenging work for the managers to manage a hybrid team.

Therefore, to make it easy for project managers to manage their hybrid team, we are sharing some tips which can keep them going ahead in their managing game.

Why Creating Trust is Considered Essential in a Hybrid Work Environment?

When it comes to having a productive as well as a collaborative team in the organization, then trust is the foundation of it all. As a result of the pandemic, organizations are moving to a hybrid work model.

Hence, managers have to believe in their employees to do their work without managing day-to-day activities. As building trust is very challenging for managers while leading hybrid teams, it is very important that managers need to treat everyone equally and fairly.

There can also be the possibility that remote workers might feel that they are being left out while other workers in the office have greater access to the managers.

So it is necessary that those one-on-one meetings should be continued for all the employees.

There also has been a lot of research proving that meeting in person is very important when it comes to building trust. Managers should find some opportunities to have all the employees together. Moreover, managers should continue to use cameras for their one-on-one as well as team meetings. They are also responsible for creating a culture of transparency so that all the employees of the organization can have their opinions and can share their concerns.

Setting Informal Interactions Can Help

The trust is not built overnight as this is a very slow and steady process. Setting up informal interactions for the team and individuals can help to create trust among team members.

You can create a time to socialize within, whether it is one-on-one meetings or team meetings, so that team members can have breaks for socializing and engaging in non-work-related interactions.

Having the Right Software to Manage Hybrid Work is a Must

Nowadays, in the digital age, managing a hybrid team without any tool or software seems like an impossible task. That is why having the right managing software or tool has become more than necessary, especially while handling a hybrid team.

The right management tool can help highly collaborative teams. Whether it is a developing team or a UX team, they all can use the right tool for effective solutions. The right management software assists in making sure that all the employees are able to engage in the strategic discussions that are needed for the progress.

Talking about suitable software, ProofHub comes among one of the best tools or software for managing your entire hybrid team as it is an all-in-one project management software helping you to get your work done faster together.

Concentrate on Results

It does not matter how many hours are spent at a desk. You should keep in mind that hybrid teams can do their best when there is a measure of productivity by outcomes. So, concentrating on the results can surely make it easy for you to lead your hybrid team to success.

Define Your Goals

Distributed teams need to set clear objectives and embrace regular strategies in order to monitor and measure success as well as function while along the way. A team also should recognize the key work which they want to achieve during the performance year.

You Need to Establish Operations and Efficiency Gains

A hybrid team should assess the current procedure and examine new procedures that are required to be changed or set for enhancing productivity. There may be a requirement for the new tools to be used, or there may be a need for team meetings to be re-imagined in order to assist in how the team would be working and fulfilling its objectives.

You Need to Recognize the Benefits of Every Working Situation and Ensure Fairness to All

Perhaps, the team which is working from home can have a healthier work-life balance when compared with the team working from the office. Therefore, it is important that managers should provide the same level of balance for their employees working at an office. They should give them flexible timing so that employees can do things like picking their children up from a school or they are able to go for a run during office hours.

Know What is the Status of a Certain Project

When you are dealing with a hybrid team, then as a manager, you need to know what is the progress of the work your employees are doing.

In order to do this, you require effective management software and ProofHub is going to be the best of them all as its Kanban board not only allows you to create and assign tasks but also enables you to know at which stage the work is at. Employees can drag the task to a particular stage as well as mark the percentage of the task, thus making you get the most of this amazing task management tool.

ProofHub makes it easy for everyone in the hybrid team to manage the workflow and to notify all at what stage a particular task is going at.


As we are moving forward with this new hybrid model, it is obvious that we may face some obstacles to managing the whole team. But with the right strategy, tool, and tips we have shared with you, project managers can get the most out of the hybrid work model.

Offering flexibility to come to the office for a few days and then enabling your employees to work at home for the rest of the week, you can also experience some day to day difficulties in managing the entire team, so careful management should be there at every step of the stage so that your team can be more productive and responsive.

You should also keep in mind that for you working at a manager level, it also becomes critical that you put yourself at the front level to direct your hybrid team to success.

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Vartika Kashyap

Chief Marketing Officer@ProofHub. Featured writer on LinkedIn. Contributor at Elearning Industry, Dzone, Your Story and Business.com.